In this digital age, businesses seek to communicate more efficiently by using strategies such as electronic mail and faxes, which are instantaneous. Subsequently, securing such communication tools is an absolute must. Users should gather as much information as possible to make this happen. This article will focus on how to make a fax infrastructure more secure and reliable and who should be contacted for related services.
Information About Fax Machines
The original fax machine was actually invented back in 1843 by Alexander Bain and it was called the electric printing telegraph. However, fax machines that people will be familiar with today actually came about decades later. Now, sending a fax is the most logical way to deliver printed data electronically from one person or entity to another. It is much quicker when using an online fax to transmit data than it is to physically mail that information. Modern-day fax solutions rely on software engineered to make faxing easier for users, enabling them to fax from the office, the home, or even when they are on the go.
Faxing Via the Internet
Cloud fax, efax, or simply online fax all use the Internet to send faxes versus the standard method of using a telephone or a fax machine. The more sophisticated the fax software, the easier and more seamlessly the users can get their faxes transmitted. Using cloud software for faxes involves ensuring the data being transmitted is secure and less vulnerable to internet hacks. This means moving from the typical Secure Socket Layer (SSL) protection to something that is cloud-based and more securely transmitted.
Who to Contact For Fax Security and Protocol
Business organizations and frequent fax users will want to entrust the security of their faxes to businesses dedicated to cloud fax solutions. These organizations will use enterprise fax models such as private cloud, hybrid cloud, and cloud fax. The benefits of these models are that business departments will feel more secure knowing their faxes are funneled through a centralized, internally controlled platform and that cloud faxing will generate significant cost savings for the business. A disadvantage would be that the wrong partner could be chosen as a cloud fax provider because there are so many providers marketing their services.
More Advantages and Disadvantages of Fax Models
An advantage of the private cloud model is that the IT departments have direct control over the fax options and are able to handle all the data in-house. However, a disadvantage is that those private servers will not have the ability to communicate with fax servers outside the organization or may not meet the protocol standards of regulating organizations. An advantage of the cloud fax model is that the software and the technology is constantly updating, enabling the user to be "in the loop" with the latest information about fax technology changes.
Final Information on Fax Technology
With so many fax technology vendors marketing their services, a customer will have a tough time deciding which vendor ia right for their organization. The IT department leaders will have to do their homework to filter out which vendors are right for their business and which ones are just not suited for a company's particular needs. There is always the opportunity to switch to another vendor should their current vendor not work out.
